5 Job Positions at IPRC-GISHARI: (Deadline 8 March 2023)

Administrative Assistant Under Statute at IPRC-GISHARI: (Deadline 8 March 2023)

Job description

 Keep the diary of appointments of Deputy Principal in Charge of Academics and Training;
 Receive and orient visitors to the Deputy Principal in Charge of Academics and Training office;
 Prepare Deputy Principal’s travels, missions and meetings;
 File both electronic and hard documents in the office of Deputy Principal in Charge of Academics and Training;
 Orient correspondences and monitor to ensure that feedback is provided;
 Receive text messages or telephone calls for Deputy Principal in Charge of Academics and Training;
 Correct documents / files before they are signed.
 Write texts from the Deputy Principal in Charge of Academics and Training;
 Provide periodic report as required,
 Perform any other task assigned his/her supervisor related to his/her responsibilities.

Assistant Librarian Under Statute at IPRC-GISHARI: (Deadline 8 March 2023)

Job description

 Oversee students and staff studying in the Library and using College equipment and books on a Daily basis;
 Assist with all library house-keeping routines, issue and return of books, reservations, overdue, shelving and tidying;
 Provide guidance and support to library users or identified student groups with regards to enquiries related to study skills to include research skills, assignment layout, editing and proofreading skills;
 Assist as necessary with the cataloguing and processing of new book stock, including special Collections;
 Contribute to the maintenance of the current library catalogue, the cataloguing of new materials and Special collections not yet on the catalogue;
 Contribute to the development and the maintenance of an authority file so that all cataloguing Decisions are recorded and adhered to;
 Provide periodic report as required;
 Perform any other task assigned by his/her supervisor related to his/her responsibilities.

Secretary to Central Secretariat Under Statute at IPRC-GISHARI: (Deadline 8 March 2023)

Job description

• Receive and send correspondences;
• Register and file documents;
• Organize and control the accurate organization of the central Secretariat;
• Sort mails and dispatch them in respective offices;
• Handles mailing services and dispatch them;
• Control the quality of documents before their transmission to people who entrusted them to the pool;
• Design the registration system and carry out daily classification of registered documents;
• Organize the annual document filing into the archives of the institution;
 Provide periodic report as required;
• Perform any other task assigned by his/her supervisor related to his/her responsibilities.

Warden Under Statute at IPRC-GISHARI: (Deadline 8 March 2023)

Job description

 Develop and implement a rational and transparent room allocation system and keep good records of it;
 Prepare cleaning standards and schedules for the student hostels and ensure that they are adhered to;
 Oversee daily management of student hostels and to ensure their integrity and that facilities provided in them are maintained;
 Ensure that students pay their hostel fees to college before allowing them to take up residence in them and to follow up any outstanding payments;
 Work together with cleaning services in order to ensure cleanness in the students Hostel;
 Work with the Medical Assistant to follow up and give guidance to sick students;
 Provide counseling services to students;
 Participate in the establishment of student union executive committee’
 Cater for requirements of students with special needs, such as those that have physical disabilities;
 Provide care to female students with special needs;
 Work with students to form clubs and encourage others to join them;
 Promote cultural activities among students;
 Investigate any cases of indiscipline, possession and/or abuse of drugs, as well as possession and/or consumption of intoxicating substances in the student hostels and initiate disciplinary procedures where such cases arise.
 Report indiscipline cases to relevant authorities;
 Provide periodic report as required;
• Perform any other task assigned by his/her supervisor related to his/her responsibilities.

Matron Under Statute at IPRC-GISHARI: (Deadline 8 March 2023)

Job description

 Develop and implement a rational and transparent room allocation system and keep good records of it;
 Prepare cleaning standards and schedules for the student hostels and ensure that they are adhered to;
 Oversee daily management of student hostels and to ensure their integrity and that facilities provided in them are maintained;
 Ensure that students pay their hostel fees to college before allowing them to take up residence in them and to follow up any outstanding payments;
 Work together with cleaning services in order to ensure cleanness in the students Hostel;
 Work with the Medical Assistant to follow up and give guidance to sick students;
 Provide counseling services to students;
 Participate in the establishment of student union executive committee’
 Cater for requirements of students with special needs, such as those that have physical disabilities;
 Provide care to male students with special needs;
 Work with students to form clubs and encourage others to join them;
 Promote cultural activities among students;
 Investigate any cases of indiscipline, possession and/or abuse of drugs, as well as possession and/or consumption of intoxicating substances in the student hostels and initiate disciplinary procedures where such cases arise.
 Report indiscipline cases to relevant authorities;
 Provide periodic report as required;
 Perform any other task assigned by his/her supervisor related to his/her responsibilities.